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The Meadows Center for Water and the Environment

General Public Reservation

Rental Fees

The reservation fee is $250 for a full day (8:00 a.m. - 5:00 p.m. Monday - Friday) and $150 for a half-day use (8:00 a.m. - 12:00 p.m. or 1:00 p.m. - 5:00 p.m. Monday - Friday). Any reservation exceeding four hours will be billed at a full-day rate. A $50 non-refundable deposit will be required, and the room will be held upon receipt of the deposit. The deposit will be applied to the final invoice. Full payment is due two weeks before the event. Cancellations must be made 48 hours before the event. Cancellations made with less than 48 hours' notice will be charged the total room fee.

* Additional charge of $35 per hour for use after hours (Monday - Friday 5:00 p.m. - 8:00 a.m.) (Saturday - Sunday all day)

*Rental of the Conference Room includes only the room use, furniture included with the room, and AV equipment. Nothing else will be provided unless coordinated at the time of booking. 

**Note: The conference room cannot be reserved on University holidays.

Set-up

The renter must coordinate with conference room management regarding all needs about set-up, including additional furniture, A/V equipment, food delivery, etc. Renters will be responsible for their own set-up and clean-up of the room. Additional charges will apply if additional furniture or equipment is needed. The conference room has seven rectangular tables (63" x 31 1/2" each) and 30 rolling chairs. The conference room is also equipped with a drop-down screen and overhead projector which is connected to a desktop computer that may be used for presentations. There is also an HDMI port for users to bring their own laptop. Maximum occupancy is 85 people; however, this would allow for lecture-style seating only, no tables.

Alcohol & Security

Security is required for events at which alcohol is served unless the Vice President of Research waives the requirement. The Vice President of Research must approve serving alcohol as provided in UPPS 05.03.03, Alcohol Beverage Policy and Procedure.

Texas State University Police Department will provide security for the room and sponsoring organization will pay the security costs.

Clean-Up

The renting organization reserving the SLH Conference Room is required to clean up and reset furniture to the original layout after the event. We are an environmental conscience Center; therefore, we request that all aluminum, plastic, and glass are placed in the designated receptacle. All trash needs to be taken out by the renting organization. Also, all cardboard boxes should be broken down and placed next to the trash receptacle for recycling.

If the room is left in disarray and furniture is not reset to the original layout, a charge of $50 will be applied immediately!

Parking at Spring Lake Hall

The Meadows Center for Water and the Environment has a large parking lot on-site for your convenience. Sometimes, though, parking spaces may be limited due to traffic from the many school field trips and other visitors.

Please note the parking lot hours and guidelines:

  • Monday to Friday from 7:00 a.m. to 5:00 p.m.
  • Visitors must display a permit, which is available for $3 per day or $7 per week
  • Those with red Texas State University parking permits may park here without a visitor permit at all other times.
  • The parking lot is open to any Texas State University parking permit

Tobacco Policy

Texas State University is committed to maintaining a healthy and safe campus. The University's Tobacco Policy states that smoking and the use of all tobacco products on Texas State campuses is prohibited.

*Please Note: Due to the historic and fragile nature of the floor and walls, no adhesive materials such as tape, paste, or glue may be used. Damages to the floor, room, equipment, and furniture will be repaired at the renting organization's expense.