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The Meadows Center for Water and the Environment

Priority 3

Clubs and Organizations

Rental Fees

The reservation fee is $200 for a full day (8:00 a.m. - 5:00 p.m. Monday - Friday) and $100 for a half day (8:00 a.m. - 12:00 p.m. or 1:00 p.m. - 5:00 p.m. Monday - Friday). Any reservation exceeding four hours will be billed at a full-day rate. A billing account number will be required when submitting an online reservation form. Cancellations must be made at least 48 hours before the event. Cancellations made with less than 48 hours notice will be charged the total room fee.

* Charge of $35 per hour for use after hours (Monday - Friday 5:00 p.m. - 8:00 a.m.) or (Saturday - Sunday all day)

*Rental of the Conference Room includes only the room use, furniture included with the room, and AV equipment. Nothing else will be provided unless coordinated at the time of booking. 

**Note: Conference room cannot be reserved on University holidays.

Set-up

Requesting department must coordinate with conference room management regarding all needs about set-up, additional furniture, A/V equipment, food delivery, etc. Requesting department is responsible for coordinating with Materials Management and Technology Resources for additional needs. Maximum occupancy is 85 people; however, this would allow for lecture-style seating only, no tables.

Furniture

The SLH Conference Room has seven rectangular tables (63" x 31 1/2" each) and 30 rolling chairs. The conference room is also equipped with a drop-down screen and overhead projector which is connected to a desktop computer that may be used for presentations. There is also an HDMI port for users to bring their own laptop.

Alcohol & Security

Security is required for events at which alcohol is served unless the Vice President of Research waives the requirement. The Vice President of Research must approve serving alcohol as provided in UPPS 05.03.03, Alcohol Beverage Policy and Procedure.

Texas State University Police Department will provide security for the room, and sponsoring organization will pay the security costs.

Clean-up

All departments and/or organizations reserving the SLH Conference Room are required to clean up and reset furniture to the original layout after the event. We are an environmental conscience Center; therefore, we request that all aluminum, plastic, and glass are placed in the designated receptacle. All trash needs to be taken out by the renting organization. Also, all cardboard boxes should be broken down and placed next to the trash receptacle for recycling.

If the room is left in disarray and furniture is not reset to the original layout, a charge of $50 will be applied immediately!

*Please Note: Due to the historic and fragile nature of the floor and walls, no adhesive materials such as tape, paste, or glue may be used. Damages to the floor, room, equipment, and furniture will be repaired at the reserving department's expense.